Job Description

As a Secretariat Worker, your role will be essential in providing administrative support and ensuring efficient operations within our organization. You will primarily focus on tasks related to typing, printing, photocopying, and assisting in the sales of office accessories. Your attention to detail, organizational skills, and ability to multitask will be critical in carrying out your responsibilities effectively.

Job Responsibilities

1. Typing and Formatting: Utilize your proficient typing skills to create and format various documents, including correspondence, reports, memos, and presentations. Accuracy and speed will be crucial in ensuring the timely completion of tasks.

2. Printing: Take charge of printing tasks, including producing high-quality prints of documents, reports, and presentations as required. It will be your responsibility to ensure proper formatting and the use of appropriate settings.

3. Photocopying: Handle photocopying duties, focusing on duplicating important documents, reports, or any other materials necessary for the organization. Maintaining the quality and organization of photocopies is vital for efficient document management.

4. Sales of Office Accessories: Alongside secretarial tasks, actively participate in the sales of office accessories or supplies. This includes managing inventory, assisting customers in selecting products, processing sales transactions, and maintaining a neat and organized sales area.

Requirements:

1. Typing Skills: Proficiency in typing with accuracy and speed is essential for efficient secretarial work. Familiarity with word processing software and the ability to format documents properly are necessary to fulfill the typing responsibilities effectively.

2. Organizational Skills: Strong organizational and time management skills are required to handle multiple tasks, prioritize work, and meet deadlines. Attention to detail is important for maintaining accurate records and ensuring the quality of typing, printing, and photocopying tasks.

3. Communication Skills: Good verbal and written communication skills are necessary for effective correspondence with colleagues and external stakeholders. Professionalism in interacting with customers during sales activities is also important.

4. Technical Proficiency: Basic knowledge of office equipment, such as printers, photocopiers, and other relevant technology, is required. Familiarity with sales software or point-of-sale systems is advantageous for handling sales transactions.

5. Adaptability: The ability to adapt to changing priorities and work effectively in a dynamic environment is important. Flexibility in taking on additional responsibilities, including sales tasks, is beneficial.

6. Professionalism: As a representative of the organization, professionalism, confidentiality, and a customer-service-oriented mindset are essential qualities. Maintaining a positive and respectful attitude towards colleagues, customers, and stakeholders is important.